Our Commitment to Secure Data 

The internet has dramatically enhanced our ability to communicate, share and store information, and connect with our clients and colleagues. These new technologies bring new capabilities, and with new capabilities comes an increased risk of data breaches.

At Grimbleby Coleman, we consider data privacy and information security fundamental aspects of how we conduct our business. We are committed to protecting personal data and information, and we place the utmost importance on security and client privacy.

Grimbleby Coleman Protects Your Information with the Following Technologies:

  • Encryption – a full disk encryption software that keeps all data on laptops secure in case of loss or theft
  • SafeSend – a secure file transfer and data sharing system
  • SafeSign – an electronic signature and digital transaction management program
  • Dual factor authentication – server access that requires both a password and a physical device. This basically eliminates any threats of hacking our data and our client’s data
  • Continuous onsite server replication
  • Daily backups – performed onsite and on cloud services every 15 minutes
  • Robust firewalls – Cisco-based intrusion detection, and Endpoint antivirus and email protection
  • Continuous IT monitoring – an outside IT enterprise monitors and checks our network security
  • GoToAssist – a secure and encrypted IT management and support application used to connect to some client’s devices. Read more about GoToAssist security.

What You Can Do to Protect Your Information

  • Make sure your computer’s operating system is up to date. If you’re using a Windows operating system, go to Microsoft’s website and look for operating system updates. If you’re using an Apple operating system, go to Apple’s website and look for operating system updates.
  • Security software – Protect your computer by downloading security software and keeping it current.
  • Monitor your accounts – Look for unusual or fraudulent activity.
  • Contact us immediately – if you suspect fraud and/or any “phishing” emails or calls from tax agencies.
  • Protect your mobile devices –Do not connect to wi-fi hotspots to conduct any financial or sensitive transactions online.
  • Passwords – Use passphrases instead of passwords. Change them regularly and use a different passphrase for every login. You can use a secure password manager to keep track of your passphrases.