The internet has dramatically enhanced our ability to communicate, share and store information, and connect with our clients and colleagues. These new technologies bring new capabilities, and with new capabilities comes an increased risk of data breaches.
At Grimbleby Coleman we consider data privacy and information security as fundamental aspects of how we conduct our business. We are committed to protecting personal data and information. We place the utmost importance on security and client privacy.
GRIMBLEBY COLEMAN PROTECTS YOUR INFORMATION WITH THE FOLLOWING TECHNOLOGIES:
- Encryption – a full disk encryption software that keeps all data on laptops secure in case of loss or theft
- SafeSend – a secure file transfer and data share system
- SafeSign – an electronic signature and digital transaction management program
- Dual factor authentication – server access that requires both a password and a physical device. This basically eliminates any threats of hacking our data and our clients’ data
- Continuous onsite server replication
- Daily backups – are performed onsite and on cloud services every 15 minutes to assure data is current and secure
- Robust firewalls – Cisco based intrusion detection, and Endpoint antivirus and email protection
- Continuous IT monitoring – an outside IT enterprise monitors and checks our network security
WHAT YOU CAN DO TO PROTECT YOUR INFORMATION
- Make sure your computer’s operating system is up to date. – If you’re using Windows operating system go to Microsoft’s website and look for operating system updates. If you’re using Apple’s operating system go to Apple’s website and look for operating system updates.
- Security software – Protect your computer by downloading security software and keep it current.
- Monitor your accounts – Look for unusual or fraudulent activity.
- Contact us immediately – if you suspect fraud and/or any “phishing” emails or calls from tax agencies.
- Protect your mobile devices –Do not connect to wi-fi hotspots to conduct any financial or sensitive transactions online.
- Passwords – Use passphrases instead of passwords. Change them regularly and use a different passphrase for every login. You can use a secure password manager to keep track of your passphrases.